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Privacy Policy

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12.30.2025

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THAX LLC (“THAX,” “we,” “our,” or “us”) is committed to protecting the privacy and personal information of the young people, families, partners, and community members we serve. This Privacy Policy explains how we collect, use, store, and protect information through our website and programs.

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1. Information We Collect

We may collect the following types of information:

a. Information You Voluntarily Provide

  • Contact information (name, email address, phone number)

  • Program inquiries or registration information

  • Caregiver or guardian contact details

  • Partner or collaborator information

  • Communications sent through forms or email

 

b. Information Collected Through Programs

Depending on the program, THAX may collect:

  • Participant names, ages, and basic demographic information

  • Attendance and participation records

  • Observational notes and reflections used for program improvement

  • Developmental growth data collected through the THAX Creative Growth Index (TCGI)

This information is collected only for educational, developmental, and evaluation purposes and is handled with care and confidentiality.

 

c. Website Usage Information

Our website may automatically collect limited technical information such as:

  • IP address

  • Browser type

  • Pages visited

  • Date and time of visit

This data helps us understand how our site is used and improve accessibility and functionality.

 

2. Information About Children and Youth

THAX works with children and young people, including minors.

  • We collect information about minors only with appropriate consent from parents, caregivers, schools, or partner institutions.

  • We do not knowingly collect personal information from children through the website without adult consent.

  • Program data related to minors is used strictly for program delivery, safety, evaluation, and reporting in aggregated or anonymized form.

We do not sell or commercially exploit youth data.

 

3. How We Use Information

We use collected information to:

  • Deliver and manage programs

  • Communicate with participants, caregivers, and partners

  • Evaluate program impact and improve quality

  • Fulfill reporting requirements to funders or partners (in aggregated or de-identified form)

  • Respond to inquiries and requests

  • Maintain organizational records and compliance

 

4. Research, Evaluation, and TCGI

THAX uses research-informed evaluation practices, including the THAX Creative Growth Index (TCGI), to track developmental growth in areas such as communication, agency, collaboration, and leadership.

  • Evaluation data is developmental and strengths-based

  • Individual data is not publicly shared

  • Any research, reporting, or publication uses aggregated and anonymized data

  • Participation in evaluation does not affect program access or outcomes

 

5. Information Sharing

THAX does not sell, rent, or trade personal information.

We may share information only:

  • With trusted partners (schools, funders, agencies) as required for program delivery or reporting

  • In aggregated or de-identified form

  • When required by law or to protect the safety of participants or staff

All partners are expected to uphold confidentiality and data-protection standards.

 

6. Photos, Media, and Stories

Photos, videos, quotes, or stories of participants are used only with appropriate consent.

  • Youth names and identifying details are protected

  • Participation in media is always optional

  • Consent may be withdrawn at any time by contacting THAX

 

7. Data Security

THAX takes reasonable administrative and technical steps to protect information, including:

  • Limited access to sensitive data

  • Secure digital storage

  • Staff training on confidentiality and youth protection

While no system is 100% secure, we work to safeguard information responsibly.

 

8. Cookies and Website Tools

Our website may use basic cookies or analytics tools to:

  • Understand site traffic

  • Improve user experience

You may disable cookies through your browser settings.

 

9. Your Rights and Choices

You may:

  • Request access to or correction of your information

  • Request deletion of personal data, where appropriate

  • Withdraw consent for media use or communications

To make a request, contact us using the information below.

 

10. Updates to This Policy

This Privacy Policy may be updated periodically. The most current version will always be posted on our website with the effective date.

 

11. Contact Us

If you have questions about this Privacy Policy or how your information is handled, please contact:

 

THAX LLC
Mguliwe@thaxrva.org

Richmond, Virginia, USA.

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